The University of California pays employees monthly on the first of the following month. Each University staff employee paid from extramural funds (grants, contacts, various donors, etc.) is responsible for preparing a positive record of hours worked and leave taken for each day. This record is submitted to the supervisor for review, approval, and delivery to the Central Valley Regional Office according to the Schedule for Mailing Time Records.
First Paycheck: New employees hired after the scheduled date for mailing time records to the Regional Office and before the end of the month should work with their supervisor to determine the mailing date for their first employee time record and the date to expect their first paycheck.
Last Paycheck: The last paycheck will be a paper check (no direct deposit) delivered to the supervisor on the employee’s last day of work provided adequate notification of the separation has been give to the Regional Office. The last paycheck will include any vacation hours or compensatory time on the books at the time of separation.
Staff Time and Leave Reporting Forms
- 2009 Staff Monthly Time Reporting & Leave Record (Excel)
- Instructions for Completing Staff Monthly Time Reporting and Leave Record (Excel)
- Absence Notice (Word)
- Overtime Notice (Excel)
2008 Staff Monthly Time Reporting and Leave Record
(Absence & Overtime Notices are also available in pads of 50. Please contact the Regional Office if you would like a supply of these forms.)
Staff Employee and Leave Time References
- 2009 Schedule for Mailing Staff Monthly Time Reporting and Leave Records to the Regional Office (Word)
- 2009 Payroll Matrix of Working Hours by Percentage of Appointment (Excel)
- Payroll Matrix for Calculating Holiday Hours
- 2009 University Holidays (Excel)
- Time & Leave Reporting Information by Bargaining Unit (Excel)
