In order to meet the UC Davis deadlines for posting transactions to the 2008/2009 ledgers, we ask your cooperation in having documents to the Regional Office by the following dates:
These dates apply specifically to expenses and other activity involving state general funds (19900 funds), including IPM state support funds (19956), SAREP state support funds (19955) and Program Development funds (both L-XXXPD06 & L-XXXPRDV) which have June 30, 2009 ending dates.
| ACTIVITY | DUE IN REGIONAL OFFICE |
| Requests for ledger corrections for entries the April 2009 ledgers | May 22, 2009 |
| Requests for Purchase Orders | May 29, 2009 |
| Intercampus financial activity | June 5, 2009 |
| Request for corrections to May ledger entries | June 12, 2009 |
| Vendor invoices (originals only, UCD will not process faxes or photocopies) | June 12, 2009 |
| UCCE checking account reimbursement requests | June 12, 2009 |
| Check Requests for out-of-pocket expenses, entertainment expenses, and other payments | June 12, 2009 |
| MyTravel Expense Reports | Submitted by Traveler June 16, 2009 Approved by Department Head (County Director) June 24, 2009 |
| Staff Employee Time/Leave Records | June 12, 2009 |
| Cash Deposits (misc & gift) | Funds in the bank by June 19, 2009; SCC and supporting documents in Regional Office by June 24, 2009 |
| Requests for non-payroll ledger corrections to the June prelim ledger (Payroll corrections for June payroll entries will appear on the July 2009 ledger) | July 9, 2009 |
As always, we very much appreciate your efforts to get year-end requests to the Regional Office as soon as possible to avoid the "rush". If you have any questions about year end activities, please contact the Regional Office.
