For you monthly ledger, use this MS Excel file which is customized for Stanislaus County:
Click here for MS Excel file with math formulas for Treasurers
This MS Excel file has been programed to do the math for your monthly report and transfer the numbers to the Annual Financial Report summary page. The information on the Annual Financial Report page is needed for the State report which is entered on the web.
Treasurer File in MS Works format for those that do not have MS Excel, click here MS Works Version of Treasurer File
What is required for your Treasurer's Book?
Check out --> Club Treasurer Training 2009
Also check Guidelines for the Treasurer for tips and recommended policies.
Click here for Sample Deposit and Reimbursement Form
Annual Report Form and Treasurer's Books (due July 15)
Excel version: Annual Financial Reports Annual Financial Report-Electronic Version
PDF version: You don't have Excel, use this form for your report: Annual Financial Report-Print Blank Form
Please use this one and DO NOT use the Annual form on the State website or the Treasurer's handbook because we need fundraiser information. This report is also automatically generated if you use the "Treasurer Excel file with math formulas" at the top of this page.
Auditing - New Form
Each club must annually audit the Treasurer's records. The review team should be comprised of two or more people with at least one over 18 years of age. Committee members should not include the treasurer, relatives of the treasurer, or anyone who has authority to sign checks. The review team should attach Form 8.5 Peer Review Report and Form 8.6 "Peer Review Checklist," found on page 33-34 of the Treasurer's manual and submit with the Treasurer's book to the County office (due July 15). You can download the form here: Peer Review Report and Checklist
Entering Report on State Website
We would like clubs to enter their Annual Financial Report into the State 4-H website. It is easy but time consuming for staff to complete for all clubs. Here is what to do: go to the State 4-H Financial Reporting web page, click here. The click where you see "Click here to setup a secure connection" and on the next page, enter the password which is moneyreport (one word, all lower case). Just fill out the fields on the report page, submit and print a copy to keep with your treasurer book. By entering your own club data, we can speed this reporting requirement up greatly!
Other Useful Links
Link to the Treasurer's Manual (pdf file): Click Here
Information for the Adult Treasurer Advisor: Adult Treasurer Checklist
Peer Review Form and Checklist(pdf file): Peer Review Report and Checklist
Club Budget Club Budget Form 8.3
Club Inventory Club Inventory Form 6.2
Club Sub Accounts Sub-Account Ledger Form 8.2
Contact JoAnn Ratto, Program Representative, for questions about your Treasurer Book or to report errors on any links. jbratto@ucdavis.edu